Job Title: Escrow & Title Associate – Small company, big impact role.
Status: Non-Exempt (hourly) / Full Time 32 to 40 hours a week.

Job Summary

Under the direction of the Director of Escrow Services, the entry level Escrow & Title Associate is responsible for ensuring all the necessary information required by regulatory agencies governing the closing process for clients is complete. This position requires a high level of prioritization and organizational skills as well as exceptional interpersonal skills.

Essential Duties and Responsibilities

  • Responsible for facilitating the Post Closing process ensuring all documents are verified for accuracy and disbursed to the appropriate parties.
  • Responsible for scanning and uploading files.
  • As overnight delivery administrator, the individual is responsible for preparation of overnight packages for daily pick-ups or drop offs and maintaining supplies necessary for overnight services.
  • Assist the Director of Escrow Services with printing checks, processing wires, e-recordings, And banking deposits.
  • Relative to title insurance policies; generate policy jackets, prepare and mail final policies. Submit premium remittances to insurance companies.
  • Verify all NH transfer tax forms and PA-34s and submit online.
  • Follow up on any post-closing and/or mortgage discharge issues with lenders, clients, real estate professionals, registries, and tax collectors.
  • Provide vacation/PTO coverage for the Director of Escrow Services.
  • Partake in training to provide backup/vacation coverage for other office positions (front desk, order entry) as needed.
  • Will work collaboratively with others (internally and externally) to achieve common objects, goals and results.
  • Maintain a consistent and positive attendance pattern.
  • Conform with and abide by all regulations, policies, work procedures, and instructions.
  • Conform to all safety rules and use all appropriate safety equipment.
  • Other duties and projects as assigned, including but not limited to the performance of functions related to the administrative processes of the company.

Additional Duties

  • Continue to be highly organized; ability to multitask effectively and efficiently meeting established goals and deadlines in daily operations.
  • Maintain a polished and professional appearance.
  • Utilize system software effectively and efficiently.
  • Demonstrate excellent verbal and written communication skills and the ability to interact professionally with a diverse group inclusive of executives, managers, clients, and customers while being professionally engaging.

Signature Escrow & Title Services is the recognized leader for nearly two decades in New Hampshire and Maine for efficient, easy, and smooth closings. We are a small team of dedicated professionals who are committed to serving one another and the community. We invite you to submit your resume and cover letter if you are looking to join a professional yet fun, comfortable, team oriented environment with a strong reputation in the community. All applicants must bring a positive, go-get attitude with ability to expand outside of job description as needed.

Minimum Qualifications
Preferred Education and/or Experience

Associate's degree (A.A.) or equivalent from two-year College or technical school and two years related experience and/or training; or equivalent combination of education and experience. Additional Notes: Experience in general processing and bookkeeping tasks. High comfort level with cloud based applications, Word, Excel, and Outlook as well as general office equipment.

To Apply:
Send Resume and cover letter (required) to: Kristy L. Hiller at
No phone calls please.
Direct hire – no recruiter or agency inquires please.